Committee Rules

Rules of Lincoln’s Inn Bar Representation Committee (Approved at the EGM 24 June 2015)

Functions
1. The functions of the Bar Representation Committee (“the Committee”) are as follows:
    a. To provide representation on behalf of those who have been called to the Bar by the Inn and who have not been elected Masters of the Bench
              (“Members of Hall”) on the Bench Committees of the Inn and to assist in the running of the Inn’s affairs.

    b. To disseminate information on the running of the Inn to the Members of Hall.

    c. To bring to the notice of the Bench Committees on which those representatives sit, any matters of complaint or suggestions from the Members
              of Hall or the Committee.

    d. To recommend to the Treasurer and the Masters of the Bench suitable Members of Hall to take part on such other committees and working parties
              as are thought appropriate, whether within the Inn or on behalf of the Inn on other professional or advisory bodies.

    e. Generally to collaborate with the Treasurer and the Masters of the Bench in securing a happy and contented atmosphere throughout the Inn.


The Committee
2. The Committee shall be comprised of the following types of membership all of which shall be members of the Committee:

    a. The Chairman, this membership may be held concurrently with any other membership but an individual who concurrently holds both the Chairman                    membership and another membership of the Committee shall only count as a single member for the purposes of Rule 4.

    b. Elected Members, individuals who are Members of Hall and who are elected in accordance with Rule 8 below by the Members of Hall.

    c. Co-opted Members, individuals who are Members of Hall as shall from time to time be co-opted by the Committee. Co-opted Members who during
                  their term become Elected Members remain members of the Committee as per Rule 3 but their Co-opted Membership is automatically
                  terminated at the commencement of their Elected Membership term.

   d. Replacement Members, individuals who are Members of Hall and who are appointed by the Committee to replace and complete the term of Elected
                  Members whose membership ends before the expiry of their full term (as defined in Rule 3(a)(i)). Replacement Members who during their term
                  become Elected Members remain members of the Committee as per Rule 3 but their Replacement Membership is automatically terminated at
                  the commencement of their Elected Membership term.

3. Members shall cease to be members of the Committee on the earlier of:
    a. the expiry of their term of office which is;
           i. (if an Elected Member) 31 December of the fourth calendar year following the commencement of their most recent term of membership of the
              Committee or,
          ii. (if a Co-opted Member) 31 December of the second calendar year following the commencement of their most recent term of membership of the
              Committee or
         iii. (if a Replacement Member) the date on which the original Elected Membership that this Replacement Membership replaces, expires.
         iv. (if the Chairman) 31 December of the second calendar year following the commencement of their most recent term of Chairman membership,                    where this is later than the expiry of the term of the original membership that entitled the individual to stand for election as Chairman.
   b. their election as a Master of the Bench; or
   c. their death, disbarment or suspension from practice; or
   d. their failure to participate in three consecutive meetings of the Committee without, in the opinion of the Chairman, reasonable excuse.
   e. their Co-opted or Replacement Membership being terminated by a resolution of the Committee.


4. The Committee shall meet and conduct its business in such manner as the Chairman or the Committee may from time to time direct. The quorum for the Committee shall be eight of its members. The Chairman may appoint up to two members of the Committee to the post of Vice-Chairman.

5. The Chairman may, from time to time, appoint members of the Committee to sit on Bench Committees for such period as he thinks fit or until he directs otherwise. Members of the Committee appointed to Bench Committees by the Chairman shall commence their membership of those Bench Committees at the next meeting following their appointment, unless otherwise instructed by the Chairman.

General Meetings
6. 
   a. The Chairman shall cause an Annual General Meeting of the Members of Hall to be convened once in every calendar year, provided always that not              more than fifteen months shall elapse between such meetings. Reasonable notice of that meeting or of any extraordinary general meeting and of the        business to be transacted there at shall be given by such method as the Chairman or the Committee may from time to time direct.

   b. The Chairman (or failing him, such other member of the Committee as the Committee shall nominate for the purpose) shall act as Chairman of that          Annual General Meeting and shall report to the meeting the work of the Committee during the preceding year.

c. The Chairman or the Committee may convene a general meeting of the Members of Hall as necessary; the Chairman shall convene an extraordinary
     general meeting of the Members of Hall upon the written requisition of at least 30 Members of Hall.


Elections

7. The Chairman membership:
   a. In the Autumn of the year at the end of which the then incumbent Chairman’s term of office is due to expire, the Committee shall cause an election        to be held to fill that vacancy.
   b. An individual shall be elected (or re-elected) as Chairman of the Committee by a secret ballot of the members of the Committee.
   c. To be eligible to stand for election for Chairman, the individual must be a member of the Committee.
   d. In the event of the Chairman resigning or ceasing to be a member of the Committee for whatever reason during the term of his office, the
       Committee shall appoint an Acting-Chairman from amongst their number to serve until such time as an election can be held.

8. Elected Memberships:
   a. In the Autumn of each year the Chairman shall declare that a cohort of six vacancies will fall due for election to the Committee in the following year,        and shall cause an election to be held to fill those vacancies.
   b. The votes cast in the elections under (a) above shall be by via a secret ballot of the Members of Hall conducted at such time and in such manner as          the Chairman or the Committee shall from time to time decide, but so that the results thereof shall be declared in the same year as the Chairman’s          declaration under Rule 8(a) above. The candidates elected shall not become members of the Committee nor shall their term commence until 1 
       January of the next year. 
   c. Any Member of Hall may stand for election (or re-election) to the Committee provided that at the date of the election they would not be
       disqualified by reason of any of the matters set out in Rule 3(c) above.

9. In any election, the candidate or candidates (depending on the number of vacancies) with the most number of votes shall be declared the winner(s). In the event that two or more candidates poll the same number of votes and the number of vacancies for those candidates to fill is less than the number of candidates polling the equality of votes, lots shall be drawn in order to determine the winner(s).

10. At any one time the maximum number of each type of membership of the Committee shall be:
   a. 1 Chairman membership,
   b. 24 Elected Memberships,
   c. 10 Co-opted Memberships, and
   d. Such Replacement Memberships as is necessary to fill Elected Membership vacancies so that the sum total of Elected and Replacement Memberships        never exceeds 24.

Amendment
11. These Rules may be altered by a two-thirds majority of Members of Hall present and voting at any General Meeting convened for that purpose.

Transitional Period
12. Until the 1 January 2019 the Rules set out above will apply with the following modifications listed below, after that date this whole provision expires         and is to be removed from the text of the rules.
   a. Rule 3(a) is modified to the effect that the expiry of the term of office for persons elected or co-opted before 1 January 2012 is instead the 31                  December of the fifth calendar year following the commencement of their most recent term of membership of the Committee.

   b. In the year 2016, Rule 8(a) is modified with the effect that a total of 15 Elected Memberships will be offered for election that year, each with a term           starting on the 1st January 2017.

   c. Rules 3(a)(i) and 9 are modified with the effect that of the 15 memberships elected in 2016 and beginning on 1st January 2017:
       i. Six memberships will expire on 31 December of the fourth calendar year following the commencement of this membership term (i.e. 31/12/2020)
          and these memberships will be awarded to the first through to the sixth placed candidates,

      ii. Five memberships will expire on 31 December of the second calendar year following the commencement of this membership (i.e. 31/12/2018), and
          these memberships will be awarded to the seventh through to the eleventh placed candidates, and

     iii. Four memberships will expire on 31 December of the first calendar year following the commencement of this membership (i.e. 31/12/2017) and
          these memberships will be awarded to the twelfth through to the fifteenth placed candidates.